	Contents
For help, select one of the following topics:

Printing with the C3000

Using the Desktop Manager

Faxing

Setting Up the Address Book

Designing a Fax Cover Page

Scanning

Working with Documents in the Desktop Manager

Annotating a Document

C3000 Setup and Other Utilities in the Desktop Manager

Reference Information


	Contents
For help, select one of the following topics:

Printing with the C3000

Printing a Document with the C3000

Setting the Default Printer

Changing the Printer Port

Changing the Printer Settings

Setting Paper Options

Setting a Custom Paper Size

Setting Graphics Options

Defining a Custom Print Model (Graphics)

Using the Setup Analyzer

Saving Your Print Settings

Displaying Printer Driver Information

Using the Desktop Manager

Faxing

Setting Up the Address Book

Designing a Fax Cover Page

Scanning

Working with Documents in the Desktop Manager

Annotating a Document

C3000 Setup and Other Utilities in the Desktop Manager

Reference Information


	Contents
For help, select one of the following topics:

Printing with the C3000

Using the Desktop Manager

Closing the Desktop Manager

Opening a Folder

Changing the Order of the Document List

Faxing

Setting Up the Address Book

Designing a Fax Cover Page

Scanning

Working with Documents in the Desktop Manager

Annotating a Document

C3000 Setup and Other Utilities in the Desktop Manager

Reference Information


	Contents
For help, select one of the following topics:

Printing with the C3000

Using the Desktop Manager

Faxing

Sending a PC Fax

Sending a Fax Memo

Receiving a Fax

Using the Fax Log

Characters for Entering the Fax/Phone Number

Setting Up the Address Book

Designing a Fax Cover Page

Scanning

Working with Documents in the Desktop Manager

Annotating a Document

C3000 Setup and Other Utilities in the Desktop Manager

Reference Information


	Contents
For help, select one of the following topics:

Printing with the C3000

Using the Desktop Manager

Faxing

Setting Up the Address Book

Setting Up the Address Book

Adding or Editing an Individual Address

Adding or Editing a Group Address

Deleting an Address

Printing the Address Book

Importing the Address Book

Exporting the Address Book

Designing a Fax Cover Page

Scanning

Working with Documents in the Desktop Manager

Annotating a Document

C3000 Setup and Other Utilities in the Desktop Manager

Reference Information


	Contents
For help, select one of the following topics:

Printing with the C3000

Using the Desktop Manager

Faxing

Setting Up the Address Book

Designing a Fax Cover Page

Designing a Fax Cover Page

Creating a New Cover Page

Preparing a Cover Page Background

Inserting Variable Fields

Selecting a Field in the Layout Area

Moving a Field in the Layout Area

Resizing a Field in the Layout Area

Changing the Text Attributes

Aligning Fields

Editing an Existing Cover Page

Deleting a Cover Page

Printing a Cover Page

Scanning

Working with Documents in the Desktop Manager

Annotating a Document

C3000 Setup and Other Utilities in the Desktop Manager

Reference Information


	Contents
For help, select one of the following topics:

Printing with the C3000

Using the Desktop Manager

Faxing

Setting Up the Address Book

Designing a Fax Cover Page

Scanning

Scanning with the Desktop Manager

Scanning from a Windows Application

Working with Documents in the Desktop Manager

Annotating a Document

C3000 Setup and Other Utilities in the Desktop Manager

Reference Information


	Contents
For help, select one of the following topics:

Printing with the C3000

Using the Desktop Manager

Faxing

Setting Up the Address Book

Designing a Fax Cover Page

Scanning

Working with Documents in the Desktop Manager

Selecting Documents

Printing a Document

Working with Jobs in the Out Box Folder

Job Statuses in the Out Box Folder

Creating a Folder

Moving a Document

Renaming a Document or Folder

Deleting a Document or Folder

Emptying the Trash Folder

Importing a Document

Exporting a Document

Attaching a Document to E-mail

Annotating a Document

C3000 Setup and Other Utilities in the Desktop Manager

Reference Information


	Contents
For help, select one of the following topics:

Printing with the C3000

Using the Desktop Manager

Faxing

Setting Up the Address Book

Designing a Fax Cover Page

Scanning

Working with Documents in the Desktop Manager

Annotating a Document

Annotating a Document

Hiding and Showing the Components of the Document Viewer

Changing the Document Orientation

Adjusting the Display Size

Adjusting the Image Display

Paging Through Your Document

Reviewing Information About the Document

Adding and Editing a Sticky-Note

Concealing a Region

Placing a Stamp in Your Document

Highlighting Your Document

Creating a Drawing Graphic

Showing and Hiding Your Annotations

Selecting Annotations

Moving an Annotation

Resizing an Annotation

Copying and Pasting an Annotation

Saving All or Part of a Base Page of Your Document

Removing an Annotation

Exporting the Document

Printing the Document

Adjusting the Document Viewer Default Options

C3000 Setup and Other Utilities in the Desktop Manager

Reference Information


	Contents
For help, select one of the following topics:

Printing with the C3000

Using the Desktop Manager

Faxing

Setting Up the Address Book

Designing a Fax Cover Page

Scanning

Working with Documents in the Desktop Manager

Annotating a Document

C3000 Setup and Other Utilities in the Desktop Manager

Setting Up C3000 Options in the Desktop Manager

Setting Up Individual Speed Dial Assignments

Setting Up a Group Speed Dial Assignment

Phoning with the Desktop Manager

Using the Status Monitor

Closing the MultiPASS Background

Restarting the MultiPASS Background

Disconnecting the C3000

Using MultiPASS Diagnostics

Uninstalling the Desktop Manager

Reference Information


	Contents
For help, select one of the following topics:

Printing with the C3000

Using the Desktop Manager

Faxing

Setting Up the Address Book

Designing a Fax Cover Page

Scanning

Working with Documents in the Desktop Manager

Annotating a Document

C3000 Setup and Other Utilities in the Desktop Manager

Reference Information

Printer Driver Paper Tab

Printer Driver Paper Setting Dialog Box

Printer Driver Graphics Tab

Printer Driver Custom Setting (Graphics) Dialog Box

Printer Driver Setting Tab

Printer Driver Setup Analyzer Dialog Box

Desktop Manager Menu Commands

Desktop Manager Standard Toolbar

Desktop Manager Process Toolbar

Document Viewer Menu Commands

Document Viewer Toolbar

Document Viewer Annotation Panel

Document Viewer Page Panel and Status Bar

Cover Page Designer Menu Commands

Cover Page Designer Toolbar


Desktop Manager Menu Commands

File menu

New Folder	Click to create a new folder, assigning a name of your choice in the Create Folder dialog box.
Open Document	Click to open the selected document in the Desktop Manager Document Viewer. When open, the document can be viewed and annotated.
Import Tiff	Click to import a file (TIFF format) from a specified location on your disk into the Desktop Manager.
Export Tiff	Click to export a file (TIFF format) from the Desktop Manager to a specified location on your disk.
Rename	Click to rename the currently selected folder (user-defined only) or document.
Print	Click to print the currently selected document to the C3000.
Send Fax	Click to send the currently selected document as a fax.
Fax Memo	Click to send a brief, generally one-page fax message directly from the Desktop Manager.
Email	Click to attach the currently selected document to a message in your e-mail application.
Phone	Click to enter a phone number that you want to dial with your C3000 hand set. This command is available only if Telephone Attached to Unit option is turned on the Desktop Manager Setup options.
Empty Trash	Click to delete all documents that had been moved to the Trash folder.
Exit	Click to close the Desktop Manager.
Edit menu

Delete	Click to remove the currently displayed document from the Desktop Manager.
Select All	Click to select all of the documents within the open folder.
Stop	With the Out Box folder open, click to stop the processing of the job currently displayed as active.
Tools Menu

Status Monitor	Click to open the Status Monitor window, to review the current job activity.
Scan	Click to scan a document with the C3000 into the Desktop Manager.
Address Book	Click to open the Address Book. You use the Address Book to enter fax and phone number information for your business and personal contacts.
Fax Log	Click to display the Fax Log. You use the Fax Log to review a history of fax activity.
Cover Page Designer	Click to open the Cover Page Designer. You use the Cover Page Designer to create your own fax cover page.
Setup Menu

Preferences	Click to review and/or change the setup of general Desktop Manager options.
Send Fax	Click to review and/or change the setup of Desktop Manager options when sending a fax.
Receive Fax	Click to review and/or change the setup of Desktop Manager options when receiving a fax.
Speed Dial	Click to set up the speed dial assignments in the C3000.
Help Menu

Contents	Click to display help topics for the Desktop Manager.
About	Click to display copyright and version information about the Desktop Manager.


Desktop Manager Toolbar (Internal heading)


Desktop Manager Toolbar
Desktop Manager Standard Toolbar

Click the button to display a description.


Click the Scan button to scan the document you currently have in the document feeder of the C3000.


Click the Fax Memo button to create and send a single-page fax.


Click the Delete button to remove the currently selected document from the Desktop Manager.


With the Out Box folder open, click Stop button to stop the processing of the job currently displayed as active.


Click the Context-Sensitive Help button, and then a part of the Desktop Manager window, to display online help.


Click the Help Contents button to display help topics for the Desktop Manager.


Desktop Manager Folders List and Work Area
Desktop Manager Folders List and Document Area

The folders list displays the system-defined folders for the Desktop Manager, as well as any folders you create yourself.

The document area displays the documents for the open folder.


Desktop Manager Command Bar (Internal heading)


Desktop Manager Command Bar
Desktop Manager Process Toolbar

Click the button to display a description.


Use the Phone button to dial a phone number from the Desktop Manager with the phone hand set of your C3000. This button is available only if the phone hand set is set up with your C3000.


Use the Export button to save a document (TIFF file format) in the Desktop Manager to another location on your disk. You can drag the document to the button, or click the document and then click the button.


Use the Print button to print a document in the Desktop Manager to your C3000. You can drag the document to the button, or click the document and then click the button.


Use the Open Document button to open the document in the Desktop Manager Document Viewer. You can drag the document to the button, or click the document and then click the button.


Use the Send Fax button to fax a document in the Desktop Manager. You can drag the document to the button, or click the document and then click the button.


Use the Email button to attach a document in the Desktop Manager to a message in an e-mail application installed on your computer. You can drag the document to the button, or click the document and then click the button.


Menu Status Bar
Status Bar

The status bar displays information about the selected document or folder, or a description of the currently selected menu command.


Create Folder Dialog Box

Enter the name of the folder you want to create.

Click OK to create the folder. Click Cancel to close the dialog box without creating a new folder.


Send Fax (Internal heading)


Send Fax Dialog Box

Use the following options on the Send Fax dialog box to specify the appropriate information for sending a PC fax.

•	Address Book

•	Recipients

•	New button

•	Include button

•	Remove button

•	Last Name

•	First Name

•	Company

•	Prefix

•	Fax Number

•	Cover Page

•	Preview button

•	From

•	Phone

•	Memo

•	Delete After Sending

•	Include Annotation

•	Log Note

•	Send Now button

•	Send Later

•	Hold

•	Cancel


To specify a fax recipient, click an entry displayed in the Address Book and click Include. The entry appears in the Recipients list box.

The Address Book displays any business and personal contacts you set up in the Desktop Manager.


To remove a fax recipient, click an entry displayed in the Recipients list box and click Remove.

The Recipients list box displays those entries you included as recipients for this fax.


Click New to set up a new fax recipient in the Address Book.


Click Include for the selected entry in the Address Book, to add it to your list in the Recipients list box.


Click Remove for the selected entry in the Recipients list box, to remove the recipient for this fax.


For a fax recipient not set up in the Address Book, enter the last name in the corresponding box.


For a fax recipient not set up in the Address Book, enter the first name in the corresponding box.


For a fax recipient not set up in the Address Book, enter the company name in the corresponding box.


For a fax recipient not set up in the Address Book, enter the prefix number required to connect your system to an outside phone line (typically, the number 9).


For a fax recipient not set up in the Address Book, enter the fax number.


Click a fax cover page from the drop-down list box. Or, click None.


Click Preview to display the fax cover page you selected.


Enter the name of the person sending this fax.


Enter the phone number for the person sending this fax.


Enter a brief memo for the cover page of this fax. If you are sending a fax memo, enter the message or contents of your fax.


Select the Delete After Sending option if you want the fax deleted after transmission is successful.

If you do not want to delete the fax, clear the Delete After Sending option. The sent fax is then placed in the Sent Fax folder in the Desktop Manager.


Select the Include Annotation option if you annotated the fax document in the Desktop Manager Document Viewer and want to send the fax with the annotations. If you want to send the fax without the annotations, clear the Include Annotation option.


Enter a special note for the fax. The note is included as a reference for the fax in the Fax Log.


Click Send Now to send the fax immediately.


Click Send Later to schedule the fax for sending at a later time.


Click Hold to save the fax information until you are ready to send the fax later.


Click Cancel to close the dialog box without sending or saving the fax information.


Send At Dialog Box

Use the Send At dialog box to specify the time at which you want to Desktop Manager to send the fax. Click OK to schedule sending the fax at the time your specify. Click Cancel to close the dialog box without scheduling the fax.

((Internal note: context-sensitive help ID not assigned as of Alpha 31))


Rename Dialog Box

Use the Rename dialog box to change the name of the selected document. Enter the preferred name in the New Name box and click OK. Click Cancel to close the dialog box without changing the name.


Import TIFF File Dialog Box

Use the Import TIFF File dialog box to import a TIFF file into the Desktop Manager as a document. Specify the location (drive and directory or folder) and name of the file you want to import, and click OK. Click Cancel to close the dialog box without importing a file.


Export TIFF File Dialog Box

Use the Export TIFF File dialog box to save a document in the Desktop Manager as a TIFF file. Specify the location (drive and directory or folder) and name of the file you want to assign to the exported document, and click OK. Click Cancel to close the dialog box without exporting a file.


Print Dialog Box

When printing a document from a Desktop Manager folder, specify the number of copies you want to print. Then click OK.

Click Cancel to close the dialog box without printing.


Print Dialog Box

Specify your print options.

•	Print Range: Select the pages you want to print.

•	All prints the entire document.

•	Selection prints only the selected text.

•	Pages prints the pages you specify. Type a range of pages in the From and To boxes.

•	Print Quality: Select the print resolution (in dots per inch) for your document.

•	Copies: Type or select the number of copies you want to print.

•	Print to File: Select to print a document to a new file on the driver you specify instead of routing it directly to a printer. You print a document to a file so that you can print the file from a different computer or printer.

•	Collate Copies: Select to organize pages when you print multiple copies. The first copy of your document prints completely, before the first page of the second copy prints.

Click OK to print your document. Click Cancel to close the dialog box without printing. If necessary, click Setup to select your printer and printer options.


Print Setup Dialog Box

Specify your print setup options:

•	Default Printer: Select this option to print to the default printer (displayed below the option)

•	Specific Printer: Select to specify a printer other than the default printer. When you select this option, select the desired printer from the drop-down list box.

•	Orientation: Select whether you want to print in portrait or landscape mode.

•	Paper Size and Source: Select the size of the paper, the tray or feeder for the paper, on which you want to print.

Click OK to return to the Print dialog box to print your document. Click Cancel to close the dialog box without making a change. Click Options to specify the printer options for your C3000.


Print to File Dialog Box

Specify the name of the file to which you want to print your document. Specify also where you want to save the file (drive and directory or folder).

Click OK to return to the Print dialog box to print the document to the file. Click Cancel to close the dialog box without specifying a name and location.


Phone Dialog Box

Use the Phone dialog box to specify the phone number you want to dial with your C3000. If you select an entry in the Address Book list box, the appropriate information displays in the Phone and Name boxes. Or, you can enter the phone number in the corresponding boxes.

Once you have specified the phone number, click Dial. To close the dialog box without dialing a number, click Cancel.

To add the phone number and name information you entered to the Address Book, click New Individual.


Scan Dialog Box
Scanner Dialog Box

Use the Scanner dialog box to define the following options for scanning your document with the Desktop Manager.

•	Scan Mode

•	Advanced

•	Brightness

•	Contrast

•	View After Scan

Click Scan to begin scanning the document. Click Cancel to close the dialog box without scanning the document.


Select the type of document you are scanning: letter, graphic, or photo. Your selection determines the type of image you are producing: a black and white or grayscale image. Your selection also determines the resolution of the scanned image.

To review the image and resolution settings for the selected document type, click Advanced.

If you want to define your own image and resolution settings, select Custom. Then click Advanced. In the Scanner Advanced Settings dialog box, define your image and resolution settings.


Click Advanced to:

•	Display the image and resolution settings for the selected document type (Letter, Graphics, Photo)

•	Set the image and resolution settings if you selected Custom as your scan mode.


Click the scroll bar to set the appropriate level of brightness for scanning your document.


Click the scroll bar to set the appropriate level of contrast for scanning your document.


Select View After Scan to enable the Desktop Manager to display the scanned image automatically in the Document Viewer.


MultiPASS Scanner Dialog Box

Use the MultiPASS Scanner dialog box to define the following options for scanning your document with a TWAIN-compliant Windows application.

•	Scan Mode

•	Advanced

•	Brightness

•	Contrast

•	Scaling

•	Page

•	Rotate button

•	Scan button

•	Accept button

•	Close button


For the scanned image, select the size by which you want to view the image in the dialog box.


For a multi-page scanned document, select the page you want to view.


For the scanned image, click to rotate the page to the right or left.


Click to scan your image based on the scan settings you selected.


Click to accept the scanned image into your Windows application.


Click to close the dialog box without scanning or accepting the image.


Scanner Advanced Settings Dialog Box

Use the Scanner Advanced Settings dialog box to review or define image and resolution settings for your scanned image.

•	Scan Mode

•	Image Mode

•	Resolution

Click OK to save your custom settings. Click Cancel to close the dialog box without saving any settings.


The Scan Mode box displays the scan mode you selected on the scanner dialog box (Letter, Graphics, Photo, Custom).

To review the settings for a different scan mode, select the mode in the box.

If you selected the Custom scan mode, you can change the image and resolution settings as needed.


Select the type of scanned image you want: 1 Bit Black & White or 8 Bit Grayscale.

If you are scanning the image directly into the Desktop Manager, you may prefer to produce an enhanced image. If you are scanning the image into a Windows graphics application, you may prefer to produce a standard or raw image, subsequently enhancing the image in your graphics application.


Select the resolution (in dots per inch, dpi) for the scanned image.


Address Book (Internal heading)


Address Book

Use the Address Book to set up the name, phone number, and fax number for each of your business and personal contacts. The Address Book provides an easily accessible list to use when sending a PC fax or phoning with your C3000.

The Address Book dialog box provides the following options:

•	Address Book Entries

•	Status Bar

•	Edit button

•	Delete button

•	New Individual button

•	New Group button

•	Import button

•	Export button

•	OK button

•	Print button


The list of Address Book entries identifies the information set up for each recipient (including name, fax number, and phone number).


The status bar provides additional information for the selected Address Book entry.


Click the Edit button to change the information for the selected Address Book entry.


Click the Delete button to remove the selected Address Book entry.


Click the New Individual button to set up a new individual entry in the Address Book.


Click the New Group button to set up a new group entry in the Address Book. A group entry consists of Address Book entries (individual or group) previously set up.


Click the Import button to import Address Book information into the Desktop Manager from an ASCII text file. The information in the ASCII text file must be separated by a comma or tab, with the extension .CSV or .TXT, respectively.


Click the Export button to save the individual addresses currently set up in the Address Book to an ASCII text file. (Group addresses are not exported.) The information in the ASCII text file is separated by a comma or tab, with the extension .CSV or .TXT, respectively.


Click the OK button to close the Address Book.


Click the Print button to print a hard copy of the Address Book.


New Individual Entry Dialog Box
New (or Edit) Individual Entry Dialog Box

Set up or change the appropriate information to add a new individual entry or edit an existing individual entry in your Address Book.

You must specify the contact's first and last names, and fax number. Optionally, if you want the information available for a fax cover page, you can provide the contact's phone number, title, company, and address. You can also enter a comment, to provide an internal reference about the recipient.

To add a new entry to the Address Book, click Add. (Add button appears on New Individual dialog box only.)

To save the changed information when editing an entry, click Replace. (Replace button appears on Edit Individual dialog box only.)

Click Cancel to close the dialog box without adding an entry or saving your changes.


New Fax Group Dialog Box
New (or Edit) Fax Group Dialog Box

Use the following options to set up a new group entry or change an existing group entry in your Address Book.

•	Group Name

•	Address Book

•	Group List

•	Add button

•	Remove button

•	Comments

•	Create button(appears on New Group dialog box only)

•	Replace button(appears on Edit Group dialog box only)

•	Cancel button


Specify a name for this group entry.


Select an existing entry from the Address Book to include in this group.


The group list displays the entries you have currently assigned to this group. Select an entry you included in this group to remove it.


Click Add to include the selected entry from the Address Book list box to the group.


Click Remove to remove the selected entry in the group list box from the group.


Enter an internal reference or comment for this group address.


Click Create to add the group to the Address Book.


Click Replace to save the changes when editing a group entry in the Address Book.


Click Cancel to close the dialog box without creating a group address.


Import Address Book Dialog Box

Specify the drive, directory or folder, and name of the file you want to import as your Address Book. You can import a file where the address information is separated by a comma (.CSV file type) or by a tab (.TXT file type).

Click OK to import the specified file. Click Cancel to close the dialog box without importing a file.


Assign Field Names Dialog Box (Import Address Book)

To remove a field name from the column heading, drag the column heading text off the dialog box.

To identify the type of address information within a column, drag the appropriately named button to the heading of the column.

For example, if the first column contains the first name of each Address Book entry, drag the First button to the heading for that column.

Click Import to import the address information. Click Cancel to close the dialog box without importing the information.


Export Address Book Dialog Box

Specify the drive, directory or folder, and name of the file to which you want to export your Address Book. You can export to the file where the address information is separated by a comma (.CSV file type) or by a tab (.TXT file type).

Click OK to export the specified file. Click Cancel to close the dialog box without importing a file.


Assign Field Names Dialog Box (Export Address Book)

To remove a field name from the column heading, drag the column heading text off the dialog box.

To change the type of address information within a column, drag the appropriately named button to the heading of the column.

For example, if the first column contains the first name of each Address Book entry, drag the First button to the heading for that column.

Click Export to export the information. Click Cancel to close the dialog box without importing a file.


Fax Log Dialog Box (Internal heading)


Fax Log Dialog Box

Use the Fax Log to review the fax activity (PC faxes sent and received) for the last two months. Each fax is listed with historical information, such as transmission status, date and time the fax was sent or received, and so on.

To display a specific fax within the log, double-click the fax. The fax is displayed in the Desktop Manager Document Viewer.

To print the displayed Fax Log, click Print. To close the Fax Log dialog box, click OK.


Desktop Manager Setup (Internal heading)


Setup Options
Setup Options Dialog Box

Click the appropriate tab to set options that affect the operation of your C3000 and MultiPASS Desktop Manager. On the Send Fax and Receive Fax tabs, you can click Advanced to set up additional options.

Any changes you save for C3000 options will override your current C3000 settings. (When you click OK to save your setup changes, a dialog box displays. You can choose whether or not you want to overwrite the settings on your C3000.)

In the Setup dialog box, click OK to save your option changes. Click Cancel to close the dialog box without saving your changes.

In the advanced settings dialog boxes, click OK to save you changes and close the dialog box. Click cancel to close the dialog box without saving your changes.

To display help for the setup options on a tab:

Select the option on the desired tab and press F1.

See also

Preferences Tab

Send Fax Tab

Receive Fax Tab

Speed Dial Tab


Preferences Tab

Set the following options on this tab.

•	Date Format

•	Display Language

•	Confirm Before Deletion

•	Spooler (Printing)

•	Telephone Attached to Unit

•	Volume

See also

Setup Options Dialog Box


Select the format used to display the date on the LCD and for printing the date on a fax.


Select the language to be used on the C3000 device display.


Select the Confirm Before Deletion option if you want to confirm each document you delete from the Desktop Manager.


To avoid any conflict you might experience with the Windows 3.1x Print Manager or the Windows 95 Printer Spooler when printing with the C3000, select the Desktop Manager spooler option.


Select the Telephone Attached to Unit option if your C3000 includes a telephone hand set. To allow the Desktop Manager to enable the Phone command after you have selected this option, you must first close and reopen the Desktop Manager.


Set the volume level of the various sound components of your C3000, to suit your office environment.


Send Fax Tab

Set the following options on this tab.

•	Heading (Fax Information)

•	Company (Fax Information)

•	Fax Number (Fax Information)

•	Type (Phone Line)

•	Outside Dialing Prefix (Phone Line)

•	Number (Automatic Retries)

•	Wait Between Retries (Automatic Retries)

•	Print (Automatic Report)

•	Include Fax Image (Automatic Report)

•	Use Defaults button

•	Advanced button

See also

Setup Options Dialog Box


Enter your name or other information you want for the heading in the top margin of any faxes you send.


Enter your company name for the cover page you may attach to the PC fax.


Enter your fax number for the heading in the top margin of any faxes you send.


Select the type of sound your phone emits.


Enter any prefix used to access an outside phone line (typically the number 9).


Specify the number of retries the system should attempt when sending a fax transmission.


Specify the length of time the system should wait between retries when sending a fax transmission.


Specify whether or not you want a report printed with each fax, or only when an error occurs.


Select the Include Fax Image if you want an image of the first page of the fax printed with the report.


Click Use Defaults if you want to reset the options to their default values.


Click Advanced to display advanced setup options.


Advanced Send Fax Dialog Box

Set the following options in this dialog box:

•	Speed

•	Pause Duration

•	Error Correction (ECM)

•	Auto Start Send

•	Off Hook Alarm

•	Contrast (Image)

•	Position (Fax Heading)

•	Resend (On Error)

•	R-Key (Europe only)

•	M-Key (United Kindgom only) (E-Key  Spain only)

•	Phone Lock (Europe only)


Select the transmission speed used to send faxes. The higher the setting, the faster the transmission. If you experience problems when sending faxes, try a lower speed setting.


Use the Pause Duration option to select the length of the pause that you may have to insert within a long distance number.


Select the Error Correction (ECM) option to reduce the system and line errors when sending a fax. With this option selected, the system checks each outgoing fax for lost data. If data has been lost from a portion of a page, the system transmits that portion again after confirming that all data within that portion can be transmitted successfully.


Select the Auto Start Send option if you want the C3000 to automatically start scanning a fax document again when you are faxing the same document to more than one fax number. With this option selected, the scanning occurs five seconds after the first fax number is entered, and 10 seconds after the second and subsequent fax numbers are entered.


Select the Off Hook Alarm option to turn on the alarm if the telephone hand set is off-hook.


Select an Image Contrast setting that determines the level of contrast in the faxes you send. The Standard setting is usually appropriate for most documents. However, based on the lightness or darkness of your original fax document, you may prefer to lighten or darken the contrast for the fax transmission.


Use the Fax Heading Position option to select where you want the sent fax heading information (your fax number, your name, and date and time) to print on the faxes you send. This information is know as the Transmit Terminal Identification (TTI).


Select the On Error Resend option if you want the C3000 to automatically redial if an error occurs while sending a fax. If this option is selected, you also select which pages should be resent: only the page on which the error occurred, the page on which the error occurred and the first page of the fax, or all pages.


Use the R-Key setup options to define the R-Key settings for your C3000. The options determine whether or not you are connecting your C3000 to a PBX (Private Branch Exchange) line to send PC faxes, and the type of PBX line.

Select PBX if you are connecting to a PBX. Otherwise, select PSTN.

If you select PBX, in the PBX box, select the type of PBX you are operating with: Prefix, Hooking, or Earth Connection.

If you select Prefix as the PBX type, in the Prefix box, enter the prefix.

Note: Earth Connection may not be available in your country.


To send PC faxes, you may be planning on using an alternative long-distance service (such as 2300 Service of Mercury Communications). In this case, use the M-Key (E-Key) setup options to do the following:

•	Enable you to set the One-Touch 6 button on your C3000 to turn the connection to the alternative service on and off. To do so, select Use One-Touch Key 06 as M-Key (E-Key).

•	Define the settings for the One-Touch 6 button when using this alternative service.

To define the M-Key (E-Key) settings:

•	In the Access Code box, select the access code given to you by your service company.

•	If you select 131P as your access code, in the ID Code box, enter your identification code.


Use the Phone Lock setup options to restrict the use of the C3000 for making phone calls or sending PC faxes. You assign a password to prevent an unauthorized user from turning the Phone Lock option on and off. The Phone Lock option does not affect incoming phone calls or faxes.

To turn Phone Lock on, select Lock. In the Phone Lock/Unlock Password dialog box, enter the password you want to use.

To turn Phone Lock off, select Unlock. When prompted, enter the password to allow your change.

To change the password you previously defined, click Change Password. In the Change Password dialog box, enter the old password (click OK), and then enter and confirm the new password.


Phone Lock/Unlock Password Dialog Box

Enter the password to lock or unlock the use of the C3000 for making phone calls or sending PC faxes. Click OK. Click Cancel to close the dialog box without changing the lock/unlock status.


Change Password Dialog Box

Enter the previously assigned password for locking or unlocking the C3000 for making phone calls or sending PC faxes. Click OK. Click Cancel to leave the password unchanged.


Change Password Dialog Box

To assign a new password, enter the password. In the Confirm Password box, enter the new password again. Then click OK. Click Cancel to leave the password unchanged.


Receive Fax Dialog Box
Receive Fax Tab

Set the following options on this tab:

•	Paper Size

•	Reduction

•	Receive Mode (Answer)

•	Silent Receive (Answer)

•	Number of Rings (Answer)

•	If Computer Is Off (Receive Fax Options)

•	If Computer Is On (Receive Fax Options)

•	When Out of Paper (Receive Fax Options) (Europe only)

•	Print (Report)

•	Use Defaults button

•	Advanced button

See also

Setup Options Dialog Box


Select the size of the paper you are using for printing a fax.


Use the Reduction option to specify whether you want an incoming fax reduced to ensure the contents fits on the paper when printed. If you want to reduce the incoming fax, you can fit to the height only, or both the height and width, to fit the paper size.


Select the mode by which you want the C3000 to receive incoming calls:

•	Automatically switch between receiving a call either as a fax or telephone call

•	Automatically receive only fax calls

•	Require that you manually answer the incoming call and then set the C3000 for an incoming fax

•	Automatically receive a call with your answering machine

•	Automatically switch between receiving a call either as a fax or telephone call, based on the assigned ring pattern. (Available only if you subscribe to the Distinct Ring Pattern Detect (DRPD) service through your phone company. U.S. only.)

Note: If you select answering machine mode, your answering machine must be connected directly to the C3000 for this feature to operate properly.


Select the Silent Receive option to set the C3000 to not ring for an incoming fax.


If you cleared the Silent Receive option, indicating you want the C3000 to ring for incoming fax calls, you specify the number of times the C3000 should ring for the fax call.


Specify how you want an incoming fax handled if your computer is on.


Specify how you want an incoming fax handled if your computer is off.


Specify how you want an incoming fax handled when the C3000 runs out of paper: save the fax in memory or not receive the fax.


Specify whether or not you want a report to print with each fax, or only when an error occurs.


Advanced Receive Fax Dialog Box

Set the following options in this dialog box:

•	Speed

•	Error Correction (ECM)

•	Ink Saver Mode

•	Listen Time Before Ringing (Fax/Telephone Switching Option)

•	Ring Time (Fax/Telephone Switching Options)

•	Ring Tone (Fax/Telephone Switching Options)

•	Default Action If No Answer to Telephone (Fax/Telephone Switching Options)

•	Mode (Manual/Auto Switch) (Europe only)

•	Ring Time (Manual/Auto Switch) (Europe only)

•	If Silence Is Heard (Answering Machine Mode Options)

•	Receive (Remote)

•	Identification Number (Remote)

•	Ring Pattern (DRPD Switch Options - U.S. only)

•	Action (DRPD Switch Options - U.S. only)

•	Fax ID (DRPD Switch Options - U.S. only)

•	Fax Number (DRPD Switch Options - U.S. only)


Set the transmission speed used to receive faxes. The higher the setting, the faster the fax is received. If you experience problems when receiving faxes, try a lower speed setting.


Select the Error Correction (ECM) option to reduce the system and line errors when receiving a fax. With this option selected, the system checks each incoming fax for lost data. If data has been lost from a portion of a page, the system transmits that portion again after confirming that all data within that portion can be transmitted successfully.


Select the Ink Saver Mode option if you want to print documents in the Desktop Manager using a reduced amount on ink, thereby saving ink. When using this option, the printed document may appear to be less bright or contrasted.


Select the amount of time (in seconds) to allow the C3000 to check for the type of incoming call (fax or telephone).

When a call is received, the C3000 checks to see if the call is from a fax machine or a telephone. If your C3000 does not have enough item to detect the fax tone, it assumes the call is from a telephone.


Use the Ring Tone option to set the level of the ring tone.


Use the Ring Time option to set the appropriate amount of time the C3000 should ring.

When your C3000 is set to receive both fax and telephone calls, it rings to alert you of an incoming telephone call. If you do not pick up the hand set within the specified amount of time, the C3000 stops ringing.


Set this option to Receive if you want the C3000 to handle an incoming call, detected as a telephone call that is not answered, as an incoming fax. If no fax is received, the line is then disconnected.

If you set this option to Disconnect, the C3000 automatically disconnects the unanswered call, without switching to try and receive a fax.


To prevent missing incoming documents when the C3000 is set to manual receiving, click Automatic to have the C3000 switch to automatic in the specify ring time.


If you select Automatic for the Manual/Auto Switch Mode, specify the amount of time (in seconds) in which the C3000 should switch to automatic and receive the fax call.


Use this option only if:

•	You set the receive mode on the Receive Fax tab to answering machine mode

•	Your fax sender may be using a fax machine that does not emit a send fax signal.

Select this option to have the C3000 automatically receive a call as a fax call if a send fax signal is not detected for the number of seconds you specify.

Clear this option to have the C3000 remain in answering machine mode even if no send fax signal is detected. If no sound is detected by the C3000 (such as the caller speaking to leave a message), the answering machine disconnects.


Select the Receive option so that you can set the C3000  with the telephone hand set or from a telephone extension  to receive a fax if an incoming call is ringing on the C3000. If you select this option, you must assign a remote identification number that signals the C3000 to receive the fax.


If the Remote Receive option is selected, you assign the Remote Identification Number you will use to set the C3000 to receive a fax.


If you subscribe to DRPD through your phone company, select the ring pattern assigned to each phone number by your phone company: Normal (single-ring), Double (ring), S-S-L (short-short-long ring), S-L-S (short-long-short ring), or Other.


If you subscribe to DRPD through your phone company, select the type of call to be received for each selected ring pattern. Typically, you would specify telephone calls for one ring pattern and fax calls for the other ring pattern. However, if necessary, you can specify that a selected ring pattern switch between receiving telephone and fax calls.


If you subscribe to DRPD through your phone company, enter your name or company name (or some other fax recipient identification) For each selected ring pattern. This information is transmitted to the caller's fax machine and displayed in the caller's LCD as verification.


If you subscribe to DRPD through your phone company, enter the phone number assigned for receiving a call for each selected ring pattern,. This information is transmitted to the caller's fax machine and displayed in the caller's LCD as verification.


Speed Dial Tab

Use the Speed Dial tab to assign fax or phone numbers from your Address Book entries to the speed dial codes on the C3000. You assign speed dial numbers based on entries set up in your Address Book.

The Speed Dial tab contains the following options.

•	Address Book

•	Speed Dial

•	Add button

•	Remove button

•	New Individual button

•	Group Dial button

•	Print List button

Click OK to save your speed dial assignment. Click Cancel to close the dialog box without saving.

See also

Setup Options Dialog Box


Click the entry in the Address Book list box that you want to assign to a speed dial code.


The speed dial codes are listed with their assignments in the list box. When adding, a new assignment is added to the next available speed dial code in the list.


Click the Add button to assign the selected entry in the Address Book to a speed dial code.


Click the Remove button to remove the selected speed dial assignment from the Speed Dial list box.


Click the New Individual button to create a new individual entry in the Address Book.


Click the Group Dial button to define a group speed dial assignment.


Click the Print List button to print a list of your speed dial assignments.


Group Dial Dialog Box

Set the following options on the Group Dial dialog box:

•	Group Name

•	Speed Dial

•	Members

•	Add button

•	Remove button


Enter the name for the group you want to assign to the speed dial code.


Select an individual speed dial assignment in the Speed Dial list box and click Add to include the individual as a member of the group.


The Members list box displays the individuals you assigned to this group. Select a member and click Remove to remove the member from this group.


Click the Add button to add the selected individual in the Speed Dial list box to the group.


Click the Remove button to remove the selected individual in the Members list box from the group.


Cover Page Designer (Internal heading)


Cover Page Designer Menu Commands

File Menu

New Cover	Click to create a new fax cover page.
Open	Click to open an existing fax cover page.
Save	Click to save a new cover page or an existing cover page that you modified.
Save As	Click to save changes to an existing cover page with a different cover page name.
Rename	Click to rename a cover page.
Delete	Click to delete a cover page.
Print	Click to print a cover page.
Print Preview	Click to preview a cover page before printing.
Print Setup	Click to set up print options before printing a cover page.
Exit	Click to close the Cover Page Designer.
Edit Menu

Delete	Click to delete the selected variables field in the layout area.
Select All	Click to select all variables fields in the layout area.
View Menu

Select the size of the displayed cover page you are working on.

Insert Menu

Select the specific variables field you want to insert on your cover page.

Help Menu

Contents	Click to display help topics for the Desktop Manager online help.
About	Click to display copyright and version information about the Cover Page Designer.


Cover Page Designer Toolbar

Click the button to display a description.


Click the New Cover button to create a new cover page.


Click the Open button to open an existing cover page.


Click the Save button to save your new cover page or changes to an existing cover page.


Click the Print button to print your cover page.


Click the desired font for your variables field in the Font list box.


Click the desired point size for your font in the Font Size list box.


Click the Bold button to set the text of the selected variables field as bold-faced.


Click the Italics button to italicize the text of the selected variables field.


Click the Underline button to underline the text of the selected variables field.


Click the Align Right button to align two or more selected variable fields on the right.


Click the Align Left button to align two or more selected variable fields on the left.


Click the Align Top button to align two or more selected variable fields along the top of the fields.


Click the Align Bottom button to align two or more selected variable fields along the bottom of the fields.


MultiPASS Fax Setup Dialog Box

Use the following options on the MultiPASS Fax Setup dialog box to specify the options for sending a PC fax.

•	Paper Size

•	Quality

•	Orientation

Click OK to save the setup and close the dialog box. Click Cancel to close the dialog box without saving setup changes.

Click Options to set the halftone and intensity options for sending the fax.

Click About to view information about the fax driver.


Click the size of the paper for your faxes.


Click the resolution (in dots per inch) that you want to use for faxes.


Click whether you want the fax in portrait or landscape orientation.


MultiPASS Fax Setup Options Dialog Box

Use the following options to specify the additional options for sending a PC fax.

•	Halftone

•	Intensity

Click OK to save the setup and close the dialog box. Click Cancel to close the dialog box without saving setup changes.


Click the halftone pattern you want to use for faxes.


Click the scroll bar to set the intensity level of your faxes darker or lighter.


Windows Stuff (Internal heading)


title bar,; title bar, described
Title Bar

The window title bar displays the name of the application.


scroll bar,; scroll bar, described
Scroll Bar

Use the scroll bars to scroll up or down and left or right in the document area to display other documents in the open folder.


Annotating a Document

You can open a document to view its contents, and annotate it with a note, a whiteout or blackout region, highlighting, a stamp, or a graphic. (You cannot open a document in the Trash folder.)

When you open a document for annotations, the document displays in the MultiPASS Document Viewer. You can open only a single document at a time.

To open a document in the Document Viewer:

In the Desktop Manager, do one of the following:

•	Double-click the document.

•	Select the document you want to open. On the File menu, click Open Document.

•	Drag the document to the Open Document button on the toolbar.

To annotate a document

1	With the document open in the Document Viewer, adjust the size of your view of the document as needed.

2	Create the desired annotations on your document.

3	On the File menu, click Save to save the annotations with your document in the Desktop Manager.

To close the Document Viewer:

On the File menu, click Exit. If you neglected to save your annotations, you are prompted to do so.


Hiding and Showing the Components of the Document Viewer

You can adjust your view of the open document in a number of ways, to provide a more workable display area for making annotations.

To show or hide the components of the Document Viewer window, do one of the following:

•	On the View menu, click Toolbar, Status Bar, Annotation Panel, and/or Page Panel. Clicking the same command repeatedly turns the display of the item on and off.

•	For the Annotation Panel, you can also click the Annotation Panel button on the toolbar.


Changing the Document Orientation

You may need to rotate a document for easier reading. For example, the document may represent a fax you received that was originally sent in landscape mode or was fed into a fax machine in an inverted position. The change in orientation applies to the entire document, not just a currently displayed page.

To change the document orientation in the Document Viewer window, do one of the following:

•	On the View menu, click Rotate. On the Rotate menu, click Right, Left, or 180 to rotate the document right by 90, left by 90, or 180 (flipping the document upside down).

•	On the toolbar, click Rotate Right, Rotate Left, or Rotate 180.


Adjusting the Display Size

The Document Viewer offers different levels of magnification to enable you to work at the most comfortable size for your document. You can zoom in and out at predefined increments, or specify a particular size or scale.

You can use the Fit to Width option which fills the width of the window with your page display, or Fit to Window which adjusts the document image size so that the entire document is visible within the window.

To enlarge or reduce the size of a document in the Document Viewer, do one of the following:

•	To enlarge the document by increments, click Zoom In on the View menu or toolbar.

•	To reduce the size of the document by increments, click Zoom Out on the View menu or toolbar.

•	To select a specific size or scale for enlarging or reducing the document, click Zoom on the View menu. On the View menu, click the desired size. Or, click the size or scale from the drop-down list box on the toolbar.


Adjusting the Image Display

For ease of viewing and better visibility, you can adjust or invert the light and dark levels of your displayed document. When you invert the display colors, you change the black areas to white and vice versa. Any colors you use for annotations are not changed, although highlight annotations may be difficult to see against a black background.

You may find that the Gray Scale setting is more pleasing to the eye; however, it is slower to generate an image. For speed and reasonable image display, consider the Darkest setting.

With a document open in the Document Viewer window, do the following.

To lighten or darken the image:

On the View menu, click Image Enhancement. On the Image Enhancement menu, click the desired setting.

To reverse the colors of the image:

On the View menu, click Invert.


Paging Through Your Document

For multi-page documents, you can move to the next or previous page, or particular page you specify.

To page through a document open in the Document Viewer, do one of the following:

•	Click Previous Page or Next Page on the View menu or toolbar.

•	Click Goto Page on the View menu. On the Go To Page dialog box, enter the page number you want to display and click OK.

•	Click the page on the Page Panel.


Reviewing Information About the Document

As a reference, you can display information about the document currently displayed in the Document Viewer. This information includes the name and size of the file, when the file was created, the number of pages, the width and height, the resolution (pixels per inch), the number of bits used to represent each pixel (thus, the number of colors that can be displayed), and the scaling.

To review information about the image, on the View menu, click Image Info.


Adding and Editing a Sticky-Note

You can add a text note on any portion of your document. When you do so, you can choose the text attributes: font, font size, and special effects (boldface, italic, underline, strikeout). Sticky-notes always appear as black text on a yellow background.

You can type any text that you want for the note, editing the note later if necessary. If you select a font, font size, or special effect, it affects the entire note. If you change any of the attributes while editing a note, or while the note is selected, it changes all the text in the note.

If you switch away from the note to do something else (such as change the text size or switch to a different tool) before entering your text, the sticky-note is removed. This is to prevent your creating accidental blank sticky-notes.

With a document open in the Document Viewer window, do the following.

To add a sticky-note:

1	Click the Sticky-Note tool on the annotation panel.

2	Select the font, size, and any special effects.

3	At the desired location on the displayed page, drag the cursor to draw the size of the sticky-note. A dotted line displays to show you where the sticky-note will be placed. When you release the mouse button, the sticky-note is drawn.

4	Type the text of your note.

To edit the text in a sticky-note:

1	Make sure the Sticky-Note tool is selected on the annotation panel.

2	Move your mouse pointer over the sticky-note. The cursor changes to an insertion point.

3	Click at the location where you want to begin your edits.

4	Edit the text as needed.


Concealing a Region

You can conceal a region of your document, to hide certain areas of the text or a graphic that you do not want to have visible. For example, you can hide a paragraph before you fax the document to a business contact. You can conceal the paragraph with either an opaque whiteout or blackout annotation, which is always a rectangle. Once applied, the whiteout or blackout annotation can be moved, resized, or deleted.

Do one of the following with a document open in the Document Viewer:

•	On the annotation panel, click the White Out tool.

At the desired location on the displayed page, drag the cursor to draw the whiteout annotation. A dotted line displays to show you where the whiteout annotation will be placed. When you release the mouse button, the annotation is drawn.

•	On the annotation panel, click the Select Region tool.

At the desired location on the displayed page, drag the cursor to draw the outline of the region. A dotted line displays the region. On the Edit menu, click White Out or Black Out.


Placing a Stamp in your Document

You insert a stamp to place a bitmap image on the displayed page of your document. The Desktop Manager contains a library of available stamp images, stored as .BMP files that were installed when you installed the Desktop Manager.

To insert a stamp:

1	With a document open in the Document Viewer, click the Stamp tool on the annotation panel.

2	In the Choose Stamp dialog box, select the desired stamp from the list box and click Accept.

3	Click the cursor in the desired location for placing the stamp. The stamp is placed at that location.


Highlighting Your Document

You can add a color highlight to the text or other images in your document. You select a color and draw a rectangular highlight over the desired area. All highlight colors are transparent and display as the color you selected. When you print the document, the highlighted region prints as gray shadings.

1	With a document open in the Document Viewer, click the Hilite tool on the annotation panel.

2	Select the color of the highlighting.

3	At the desired location on the displayed page, drag the cursor to draw the highlight region. A dotted line displays to show you where the highlight region will be placed. When you release the mouse button, the highlight is drawn.


Creating a Drawing Graphic

You can annotate your document with one or more drawing objects that include a straight line, single- and double-headed arrow, hollow rectangle, and a hollow circle or ellipse. When you draw the object, you can select the color and width of the line for the object.

1	With a document open in the Document Viewer, click the drawing object tool on the annotation panel.

To draw	Click
Arrow/Line
Rectangle
Circle
2	Select the color and width of the line for the object your are drawing. For an arrow or line, also select the particular style you want to use.

3	At the desired location on the displayed page, drag the cursor to draw the object. A dotted line displays to show you where the draw object will be placed. When you release the mouse button, the object is drawn.


Showing and Hiding Your Annotations

As you add annotations to your document, you turn the display of the annotations on and off for viewing.

To show or hide your annotations, on the View menu, click Annotations. On the Annotations menu, click the setting to hide or show your annotations. For color annotations, click B&W Preview to display the annotations in black and white.


Selecting Annotations

To revise an annotation, you must first select it. In most situations, you can select one or more annotations at a time.

With a document open in the Document Viewer window, do the following.

To select a single annotation:

Click the Select Annotation button on the annotation panel.

Then click the annotation.

To select all annotations:

On the Edit menu, click Select All.

This method selects all the annotations in the open document, on all pages. You cannot resize an annotation using this method.

To select annotations within a specified region:

Click the Region Select tool on the Annotation Panel.
(bmc select.bmp}

At the desired location on the displayed page, drag the cursor to draw a rectangle enclosing the annotations you want included within the region. A dotted line displays to indicate the region. On the Edit menu, click Select in Region. Graphic handles display for the annotations that are selected.


Moving an Annotation

You can move an annotation currently displayed from its present position in your document to another. You can also change the layering order of annotations that occupy the same position. Normally, an annotation you add to the document in the same position as a previously added annotation is layered on top. As needed, however, you can move the background annotation to the front, or the foreground annotation to the back.

With a document open in the Document Viewer, do the following:

To move an annotation:

Select the annotation and drag it to the desired location.

To change the layered position of an annotation:

Select the annotation and do one of the following:

•	To bring the annotation to the foreground, on the Edit menu, click Bring to Front.

•	To place the annotation on the background, on the Edit menu, click Send to Back.


Resizing an Annotation

When you create an annotation, you draw it to the desired size. If the original size proves unsuitable, you can resize the annotation either smaller or larger.

With a document open in the Document Viewer, click the border of the annotation and drag any sizing handle.


Copying and Pasting an Annotation

If you want an annotation to appear more than once within your document, you can create the first annotation, and then copy and paste it any number of times. When you copy an annotation, it is placed on the Document Viewer clipboard. From the clipboard, it can be pasted to any location on any page of your document.

1	Select the annotation to be copied and click Copy on the Edit menu or toolbar.

2	With the annotation copied, click Paste on the Edit menu or toolbar.

3	Move the pasted annotation to the desired location in your document.


Saving All or Part of a Base Page of Your Document

You can select the original base page, or a region of the page, and save the selection to a bitmap (.BMP) file. Once it is saved as a bitmap file, you can import the file into another Windows application as needed.

1	Select either the base page or a region of the page in your document.
To select the base page of your document, on the Edit menu, click Select Base Image.

2	Click Copy on the Edit menu or toolbar.

3	Once copied, on the Edit menu, click Paste to File.

4	When prompted, specify the drive, directory, and name of the file for saving.


Removing an Annotation

If you decide you no longer want an annotation to appear in your document, you can remove the annotation, either permanently or by removing it to the clipboard.

With a document open in the Document Viewer, select the annotation and do one of the following:

•	To delete permanently, press the Delete key.

•	To remove to the clipboard, click Cut on the Edit menu or toolbar.


Exporting the Document

You can save a copy of the document currently open in the Document Viewer to a file on a specified driver and directory. The document is saved as a graphic file, and can include or not include any annotations you may have created. Typically, you would save the document to use in a graphics application of your choice. To determine the appropriate file type for saving the document, refer to the user documentation for the graphics application to which you want to import the file.

To export a document:

1	Click Export on the File menu or toolbar.

2	In the Export dialog box, specify the driver, directory, filename, and file type. Specify also whether you want to save the annotations with the document. Then click OK.


Printing the Document

You can print a copy of the document currently open in the Document Viewer, with or without any annotations you may have created. Prior to printing, you can define certain print setup options.

To define the print setup:

1	On the File menu, click Print Setup.

2	In the Print Setup dialog, specify your print options and click OK.

To print the document:

1	Click Print on File menu or the toolbar.

2	In the Print dialog box, specify the desired print options and click OK.


Adjusting the Document Viewer Default Options

As you work in the Document Viewer, you can change the options that affect your view of the open document, such as the size and lightness or darkness of the image. However, if you have view settings that you generally prefer to use in most situations, you can define default settings. These settings are activated when you initially open the Document Viewer.

To adjust the initial Document Viewer options:

1	On the File menu, click Initial Options.

2	On the Initial Options menu, click the appropriate command to set default options:

•	Scale Factor
To select the appropriate view size

•	Image Enhancement
To select the level of lightness or darkness

To return the options to their original settings when you installed the Desktop Manager, click Reset All to Default.


Sending a PC Fax

1	Within your Windows application, with the document open, click the print command.

2	From the print dialog box, set C3000 Fax as your printer and then click OK.

•	Windows 3.1
Click Printer and set the default printer option in the Print Setup dialog box.

•	Windows 95
Set the printer option in the printer Name box.

3	In the Send Fax dialog box, enter the recipient of your fax.

•	For a one-time recipient, enter the appropriate name and fax number information in the Last Name, First Name, Company, Prefix, and Fax boxes. Then click Add.

•	For an entry listed in your address book, click the entry in the Address Book list box. Then click Add.

4	Optionally, define any of the other send fax options.

•	To attach a cover page to your fax, click one by name from the Coversheet drop-down list box. If you do not want a fax cover page, click None.

•	To add the name and phone number indicating from whom the fax is being sent, enter the information in the From and Phone boxes.

•	To add comments or notes for the fax on the cover page, enter the text in the Memo box.

•	To have the fax deleted after you send it, click Delete After Sending.

•	To send the fax with any annotations that were added to the document using the Desktop Manager Document Viewer, click Include Mark-up.

•	To add a reference comment for the fax log, enter the text in the Log Note box.

5	When you have finished your entries for the fax, process the fax.

•	To process the fax for immediate sending, click Send Now.

•	To schedule the fax for a later time that you specify, click Send Later.

•	To hold the fax indefinitely, preserving your fax options until later, click Hold.

•	To close the dialog box without sending the fax, canceling any fax options, click Cancel.

The MultiPASS Desktop Manager places the PC fax in the Out Box folder, where its progress is tracked. The fax job is automatically provided a unique system-assigned name. If you specified multiple recipients, an individual fax job is placed in the Out Box folder for each recipient.

See also

Characters for Entering the Fax/Phone Number


Sending a Fax Memo

1	In the Desktop Manager, click Fax Memo on the File menu or toolbar.

2	In the Send Fax dialog box, enter the recipient of your fax.

•	For a one-time recipient, enter the appropriate name and fax number information in the Last Name, First Name, Company, Prefix, and Fax boxes. Then click Add.

•	For an entry listed in your address book, click the entry in the Address Book list box. Then click Add.

3	In the Coversheet drop-down list box, select a cover page. Then add the message of your fax in the Memo box.

4	Optionally, define any of the other send fax options.

•	To revise the name and phone number indicating from whom the fax is being sent, enter the changes in the From and Phone boxes.

•	To have the fax deleted after you send it, click Delete After Sending.

•	To add a reference comment for the fax log, enter the text in the Log Note box.

5	When you have finished your entries for the fax, process the fax.

•	To process the fax for immediate sending, click Send Now.

•	To schedule the fax for a later time that you specify, click Send Later.

•	To hold the fax indefinitely, preserving your fax options until later, click Hold.

•	To close the dialog box without sending the fax, canceling any fax options, click Cancel.

Because the fax memo is not originating from a document in another Windows application, be sure to enter the message for your fax in the Memo box. Also, since your fax memo does not originate from a document that may have been annotated in the Desktop Manager Document Viewer, the Include Mark-up option is not available.

The MultiPASS Desktop Manager places the fax memo in the Out Box folder, where its progress is tracked. The fax job is automatically provided a unique system-assigned name. If you specified multiple recipients, an individual fax job is placed in the Out Box folder for each recipient.

See also

Characters for Entering the Fax/Phone Number


Receiving a Fax

The Desktop Manager signals that a fax has been received by displaying a flashing arrow next to the In Box folder name. Once you open the folder to review the newly received fax, the flashing arrow no longer appears until another fax is received.

Your computer can be turned on or off when faxes are received.

If Your Computer Is Turned On

If your computer is turned on when the C3000 receives a fax, the Desktop Manager handles the fax by one of the following methods, based on how you defined the setup options:

•	Print the fax directly from the C3000

•	Upload the fax to the Desktop Manager

If Your Computer Is Turned Off

If your computer is turned off when the C3000 receives a fax, the C3000 handles the fax by one of the following methods, based on how you defined the setup options:

•	Print the fax directly from the C3000

•	Save the fax in C3000 memory

When a fax is saved in C3000 memory, a message appears in the LCD display on your C3000.

To move received faxes to the Desktop Manager if your computer was turned off:

1	Turn on your computer and start Windows.

2	Open the Desktop Manager.

The faxes are automatically moved to the In Box folder in the Desktop Manager.


Using the Fax Log

To display the Fax Log:

1	In the Desktop Manager, on the Tools menu, click Fax Log.

2	In the Fax Log dialog box, click a specific fax document to review additional information in the status bar.

To view a fax listed in the Fax Log:

In the Fax Log dialog box, double-click the fax document listed.

The document displays in the Desktop Manager Document Viewer.

To print the Fax Log:

1	In the Fax Log dialog box, click Print.

2	In the print dialog box, specify the desired print options and click OK.


Setting Up the Address Book

To open the Address Book:

In the Desktop Manager, on the Tools menu, click Address Book.

To close the Address Book:

In the Address Book dialog box, click OK.

To sort the Address Book:

The Address Book is sorted alphabetically. You can change the order of the list based on criteria indicated as the column titles for the list.

To change the order of the Address Book entries, click the appropriate column title.


Adding or Editing an Individual Address

When setting up an individual Address Book entry, you must specify the contact's first and last names, and fax number. Optionally, if you want the information available for a fax cover page, you can provide the contact's phone number, title, company, and address. You can also enter a comment, to provide an internal reference about the recipient.

To add or edit an individual entry:

1	With the Address Book open, click the command to add or edit an individual entry.

•	To add a new individual, click New Individual.

•	To edit an individual, select the entry in the list and click Edit.

The dialog box provides the same fields of information, whether you are adding a new, or editing an, individual entry. When editing, previously defined information is displayed.

2	In the New Individual Entry or Edit Individual Entry dialog box, enter the appropriate information or changes for the following:

•	First and last names, and fax number

•	Phone number, title, company name, and address
(If you want the information available for a fax cover page)

•	Comments
(As an internal reference).

3	Save your entry.

•	If adding a new entry, click Add.

•	If editing an entry, click Replace.

•	To cancel without saving, click Cancel.

See also

Characters for Entering the Fax/Phone Number


Adding or Editing a Group Address

A group address consists of addresses previously set up in the Address Book, either individual addresses or other group addresses.

To add or edit a group entry:

1	With the Address Book open, click the command to add or edit a group entry.

•	To add a new group, click New Group.

•	To edit a group, select the entry in the Address Book and click Edit.

The dialog box provides the same fields of information, whether you are adding a new, or editing a, group entry. When editing, previously defined information is displayed.

2	On the New Fax Group Entry or Edit Fax Group Entry dialog box, in the Group Name box, enter or change the name you want to assign to this group.

3	In the Address Book list box, click the individual entry you want to add to the group and click Add.

4	To remove an entry for the group, click the entry in the group list box and click Remove.

5	In the Comments box, enter an internal reference for this group address.

6	Save your entry.

•	If adding a new group, click Create.

•	If editing a group, click Replace.

•	To cancel without saving, click Cancel.


Deleting an Address

With the Address Book open, click the entry. Then click Delete or press the Delete key. If prompted, confirm that you want to delete the entry.


Printing the Address Book

1	With the Address Book open, click Print.

2	In the print dialog box, specify your print options and click OK.


Importing the Address Book

You can import addresses from any ASCII text file containing information that is separated by a comma or tab. If the address information in the text file is separated by a comma, the text file extension must be .CSV. If the address information in the text file is separated by a tab, the text file extension must be .TXT. You must save your text file as a comma- or tab-separated text file before you import it into the Desktop Manager. For more information about saving your text file, see your application's user documentation.

To import addresses from a text file:

1	With the Address Book open, click Import.

2	In the Import Address Book dialog box, specify the location and filename to import. Then click OK.

In the Assign Field Names dialog box, the address information is listed in columns, with a column title that should identify the type of information within the column. The button above the column titles enables you to reassign the column titles where necessary.

3	Assign the appropriate name to each column as the title.

•	To remove an incorrect field name from the column heading, drag the column heading text off the dialog box.

•	To assign the correct name, drag the titled button to the column title.

4	When the appropriate names appear at the top of each column, click Import.


Exporting the Address Book

You can export the Address Book from Desktop Manager to an ASCII text file. The exported address information can be separated by either commas or tabs. If you want to have the address information separated by commas, you choose to export to the .CSV file format. If you want to have the address information in the text file separated by tabs, you choose to export to the .TXT file format.

Address Book information is exported for individual entries only. Group addresses are not exported.

To export the Address Book:

1	With the Address Book open, click Export.

In the Assign Field Names dialog box, the address information is listed in columns, with a column title that should identify the type of information within the column. The buttons above the column titles enables you to reassign the column titles where necessary.

2	Assign the appropriate name to each column as the title.

•	To remove a field name from the column heading, drag the column heading text off the dialog box.

•	To assign the correct name, drag the titled button to the column title.

3	When the appropriate names appear at the top of each column, click Export.

4	In the Export Address Book dialog box, select the file type (.CSV or .TXT), location, and filename for saving the file. Then click OK.


Designing a Fax Cover Page

You open the Cover Page Designer from either the Windows desktop or the MultiPASS Desktop Manager.

To open the Cover Page Designer, do one of the following:

•	From the Windows desktop:

For Windows 3.1, click the Cover Page Designer icon.

For Windows 95, click Start, then click Programs. On the Programs menu, click MultiPASS Utilities. Then click Cover Page Designer.

•	From the MultiPASS Desktop Manager:

On the Tools menu, click Cover Page Designer.

To close the Cover Page Designer:

In the Cover Page Designer window, on the File menu, click Exit.


Creating a New Cover Page

1	Prepare or have available a black-and-white background, in TIFF file format, to use as the template of your new cover page.

2	With the Cover Page Designer open, click New Cover on the File menu or toolbar.

3	In the displayed dialog box, specify the driver, directory, and name of the TIFF file for your cover page background (referred to in Step 1).

4	In the layout area, where the black-and-white background is now displayed, insert the variable fields you want to include with the fax.

5	Position the fields in the desired locations on your background. Optionally, adjust the appearance of each field as necessary.

6	When you have completed the cover page design, click Save on the File menu or toolbar.

In the Save Cover Page Template dialog box, enter the name of your cover page and click OK.


Inserting a Background Graphic
Preparing a Cover Page Background

The cover page background provides the permanent information and any graphics you want included on your cover page.

1	In a word processing application (such as Word for Windows), create a full page, black-and-white document that incudes the desired features of your background: heading text, field labels, and any graphics or pictures.

2	When you have completed the document, print the document using the Canon C3000 Fax driver.

To do so, click the print command. In the Print dialog box, select Canon C3000 Fax as the printer, and click the command to print (usually OK or Print).

3	In the Send Fax dialog box, enter any name and fax number as the fax recipient. Select None as the cover page to attach. Then click Hold.

4	Once the fax document is placed on hold, open the Out Box folder in the Desktop Manager.

5	Locate the held fax document and open it in the Document Viewer.

To do so, do one of the following: double-click the document, select the document and click Open Document on the File menu, or drag the document to the Open Document button on the toolbar.

6	With the document open in the Document Viewer, export the document in a TIFF file format.

To do so, on the File menu, click Export. In the Export dialog box, specify the driver, directory, and file type for saving the document. Click OK.

See also

An Alternative Method for Preparing the Cover Page Background


Instead of using a word processing application, you can use a graphics applications (such as Paint or Photoshop) to prepare the cover page background. The background graphic you prepare must be a black-and-white image, 1728 pixels wide, saved in a TIFF file format. For detailed instructions, refer to the user documentation for your graphics application.


Inserting Variable Fields

You insert variable fields that are filled in with actual data when your attach the cover page to a particular fax you are sending.

In the Cover Page Designer, do one of the following with a new or existing cover page open:

•	Drag a field from the variables bin to the desired location in the layout area.

•	On the Insert menu, click the field you want to insert. Then position the cursor at the desired location in the layout area and click to place the field.


Selecting a Field in the Layout Area

With a new or existing cover page open in the Cover Page Designer, do one of the following:

•	For a single field, click the field.

•	For more than one field, hold down the Control key and click the desired fields.

•	For all fields, on the Edit menu, click Select All.


Moving a Field in the Layout Area

With a new or existing page open in the Cover Page Designer, drag the selected field to a new location.


Resizing a Field in the Layout Area

You may want to resize a field to ensure the full line of text is visible on the cover page for the fax.

Since the Memo field typically contains multiple lines of information, this variable field provides automatic text wrapping. However, make sure the size of the Memo field is large enough to accommodate the length of the memo text that may be entered on the Send Fax dialog box. If the field is not large enough, all lines of memo text may not appear when the fax cover page is sent.

To resize the field:

In the Cover Page Designer, click the field and drag any sizing handle.


Changing the Text Attributes

The sample text in the variable field reflects the font and font size you choose.

1	With a new or existing cover page open, select the field you want to change.

2	Choose the appropriate text attributes:

To choose:	Click
Font
Font size
Bold
Italic
Underline


Aligning Fields

You can align two or more selected fields, based on the position of the first field you select. The first field selected in the set of fields to be aligned is the anchor for the alignment.

For fields that are placed in a column, you can align them on the right or left border of the first field you select. For fields that are placed in a row (one next to the other), you can align them on the top or bottom border of the first field you select.

To align fields in the Cover Page Designer:

1	With a new or existing cover page open, select the two or more fields you want to align on the right or left, or on the top or bottom.

2	Choose the preferred alignment on the Edit menu or toolbar.

To align	Click
Left
Right
Top
Bottom


Editing an Existing Cover Page

You can edit any existing cover page to change the variable fields placed on it--adding, moving, or removing fields; or adjusting the existing fields.

To edit an existing cover page:

1	With the Cover Page Designer open, click Open on the File menu or toolbar.

2	In the Open Cover Page Template dialog box, specify the name of the cover page you want to edit, and click OK.

3	In the layout area, make the appropriate changes.

4	Save your changes.

To save the changes under the same name:

1	Click Save on the File menu or toolbar.

2	In the Save Cover Page Template dialog box, specify the name of the cover page, and click OK.

To save the changes under a different name:

1	On the File menu, click Save As.

2	In the Save Cover Page Template dialog box, specify the name of the cover page, and click OK. (This procedure retains the opened cover page under its original name.)

To rename the originally opened cover page:

1	On the File menu, click Rename.

2	In the Rename dialog box, specify the new name and click OK.


Deleting a Cover Page

You can delete a cover page that you no longer need to use. You do not need to open the cover page to delete it.

1	With the Cover Page Designer open, on the File menu, click Delete.

2	In the Delete Cover Page Template dialog box, click the name of the cover page you want to delete. Then click OK.


Printing a Cover Page

The hard copy includes the name of the cover page and the date last modified, printed at the uppermost edge of the page.

To define the print setup:

1	With the Cover Page Designer open, on the File menu, click Print Setup.

2	In the Print Setup dialog box, specify your print options and click OK.

To preview before printing:

1	With the cover page open, on the File menu, click Print Preview.

2	In the preview window, do one of the following:

•	To print the cover page, click Print.

•	To enlarge or reduce the view size, click Zoom In or Zoom Out.

•	To close the preview window, click Close.

Since a cover page is not typically more than one page, you will not use the remaining commands.

To print the cover page:

1	With the cover page open, click Print on the File menu or the toolbar.

2	Complete the Print dialog box, and click OK.


Characters for Entering the Fax/Phone Number

When entering a fax number, or phone number when using the C3000 phone handset, use only the following characters:

Character	Description
0 to 9 * # +	Dialing digits
' P	Pause
P	Last Pause
T	Tone switch over function
.	DT detection function
R	PSTN/PBX switchover function
- () Space	Display-only characters. Space cannot be used at the beginning of a number.


Image Maker Help Contents

The Image Maker viewer is a general purpose file viewer, specifically aimed at FAX images in a variety of formats. It is available in versions to support custom file formats, and will support annotating images. It is written using the Microsoft Foundation Classes, and is available for a number of platforms, including Microsoft Windows, Windows NT, Windows 95, and Apple Macintosh System 7.

Menu OptionsMENU_OPTIONS

ToolBarTOOLBAR_OPTIONS

Annotation PanelHIDR_PALETTE

Page PanelHIDR_PAGE_PANEL

Status BarHIDR_STATUS_BAR

Image FormatsIMAGE_FORMATS


Menu Options
Document Viewer Menu Command

File Menu

Export	Click to save a copy of the document currently displayed. You can save the document in a number of file formats, to a drive, directory or folder, and name that you specify. You can choose to save the annotations with the document.
Save	Click to save any annotations made to the document currently displayed.
Print	Click to print the document currently displayed. You can specify print options (such as page range and a printer).
Print Setup	Click to set up options for printing with your C3000.
Initial Options	Click to set the default image enhancement and zoom values for your documents when displayed in the Document Viewer.
Exit	Click to close the Document Viewer and return to the Desktop Manager. You are prompted to save any files that you have modified.
Edit

Cut	Click to remove all of the annotations that are currently selected. The annotation can then be pasted to another page of the document.
Copy	Click to copy all of the annotations that are currently selected. The annotation can then be pasted to another page of the document.
Paste	Click to paste the current contents of the clipboard into your document.
Paste To File	Click to save the currently selected region or base page of your document to a file.
Select All	Click to select all the annotations in your document. This can be useful if you need to delete all annotations in a file, or if you need to be able to flip from one page to another in the file to see where all the annotations are.
Select Base Image	Click to select the original contents of the currently displayed page of your document.
Select In Region	Click to select all the annotations that intersect the region you specified.
Bring to Front	Click to move the selected annotations to the front of your displayed document, placing the annotations effectively on top of any other annotations that occupy the same space.
Send to Back	Click to move the selected annotations to the back, placing the annotations effectively underneath any other annotations that occupy the same space.
White Out	Click to add an opaque white annotation to a region, effectively concealing it.
Black Out	Click to add an opaque black annotation to a region, effectively concealing it.
View

Toolbar	Click to turn off and on the display of the Document Viewer toolbar.
Status Bar	Click to turn off and on the display of the Document Viewer status bar.
Annotation Panel	Click turn off and on the display of the Document Viewer annotation panel.
Page Panel	Click to turn off and on the display of the Document Viewer page panel.
Rotate	Click to rotate the document by 90 or 180 degrees to make the image easier to read (for example, if the document was originally landscape mode or was fed into a fax machine inverted). If you rotate an image 180 degrees and then save it, it is saved inverted. You can rotate the document 90 degrees to the right, 90 degrees to the left, or 180 degrees to invert it.
Zoom	Click to change the displayed image size in the window, allowing you to change how much of the image you can see, and the detail with which you can see it.
Zoom In	Click to enlarge the specified region until it fills the entire display window.
Zoom Out	Click to compress the image shown in the display window until it entirely fits within the selected region.
Image Enhancement	Click to select the image enhancement that will make the zoomed image appear best. The Gray Scale setting is more pleasing to the eye than any of the other settings, but is much slower to generate an image. For speed and reasonable image display, we recommend the setting Darkest.
Invert	Click to invert the display colors of the underlying graphics image, changing black areas to white and vice versa. Colors of annotations are not changed.
Annotations	Click to turn on or off the display of your annotations.
Image Info	Click to view information about the document currently displayed in the active window.
Next Page	Click display the next page of a multi-page image file. This command is not available if you are viewing a single-page file, or the last page of a multi-page file.
Previous Page	Click to display the previous page of a multi-page image file. This command is not available if you are viewing a single-page file, or the first page of a multi-page file.
Goto Page	Click to enter the page number in your document to which you want to go.
Help

Contents	Click to display the help topics for the Desktop Manager.
About	Click to display version and copyright information about the Document Viewer.


Annotation Panel

The annotation panel contains tools that are useful for creating and editing annotations. When the panel is displayed, it can be placed anywhere on your screen.

Click a button to display a description.

Depending on the tool on the annotation panel you use, one or more of the following tools may also display. Click to display a description.


Click the Select Annotation tool to select an individual annotation.

You can select multiple annotations using this tool. While holding down the Control key, click on each annotation you want to select.


Click the Select Region tool to define a rectangular area of the image for later action. Drag the mouse pointer to create a region to be acted on.


Click the Sticky-Note tool to put a text note on the document.

Sticky-notes are always black text on a yellow background.


Click the Whiteout tool to add a white annotation to the image, and thus conceal a region of the document. This can be used to hide certain areas of the text that you don't want to have visible. The whiteout area is always a rectangle.


Click the Stamp tool to place a bitmap or stamp image on the document.


Click the Hilite tool to add a color highlight to the document.

All highlight colors are transparent, and display as the color that you have selected. When you print the document, the highlighted regions are changed to gray shadings.


Click the Arrow/Line tool to create straight lines, and single and double-headed arrow annotations.


When drawing a line or arrow, click the Line Type selection tools to select either a simple line, or any of a number of arrow types.


Click the Rectangle tool to draw a hollow rectangle annotation.


Click the Circle tool to draw a hollow circle or ellipse annotation.


Click one of the Color Selection buttons to select the color in which the annotation is to be drawn. This color selection applies to lines/arrows, rectangle and circle annotations, and to highlights. You cannot change the color of other annotations.


Click the Line Thickness selection tool for the current width of the line that will be used to draw straight lines and arrows, rectangles, and circles.


Toolbar Options
Document Viewer Toolbar

Click a button to display a description.


Click the Save button to save the annotations in your document.


Click the Cut button to remove all of the annotations that are currently selected. The annotation can then be pasted to another page of the document.


Click the Copy button to copy all of the annotations that are currently selected. The annotation can then be pasted to another page of the document.


Click the Paste button to paste the current contents of the clipboard into your document.


Click the Print button to print the document currently displayed.


Click the Previous Page button to display the previous page of a multi-page image file. This command is not available if you are viewing a single-page file, or the first page of a multi-page file.


Click the Page Panel button to turn off and on the display of the Document Viewer page panel.


Click the Next Page button to display the next page of a multi-page image file. This command is not available if you are viewing a single-page file, or the last page of a multi-page file.


Click the Fit to Height button to scale the image so that it entirely fits within the height of the display window


Click the Fit to Width button to scale the image so that it entirely fits within the width of the display window.


Click the Rotate Right button to rotate the document by 90 degrees clockwise to make the image easier to read.


Click the Rotate Left button to rotate the document by 90 counterclockwise to make the image easier to read.


Click the Rotate 180 button to rotate the document by 180 degrees to make the image easier to read.


Click Zoom In to enlarge the specified region until it fills the entire display window.


Click Zoom Out to compress the image shown in the display window until it entirely fits within the selected region.


Click the size by which you want to display your document in the work area.


Click Annotation Panel to turn off and on the display of the Document Viewer annotation panel.


Click the Scroll button to move the image of the document in the work area. When you click the button, the mouse pointer appears as a hand. Position the pointer on your document and drag the document up or down.


Page Panel
Page Panel and Status Bar

The page panel and status bar enables you to display a particular page in your document and to view useful information about your document.

Page Panel

The page panel enables you to display a particular page in your document by clicking on the page button. It can be dragged to a new location. Click on the page panel on any location that does not contain a button, and drag the page panel to its new location. If positioned away from the sides of the window, the page panel floats (that is, it displays where it is placed). For this situation, it has the following appearance:

If it is dragged to one of the sides of the main window, it remains there, reducing the size of the view window.

The page panel contains a number of buttons, one for each page in the file that is currently being viewed. Clicking on a button with a page number selects that page for viewing. If the file contains more pages than the page panel can display, the panel has the following appearance:

Click the arrows to display the next or previous ten pages within your document.

Status Bar

The status bar appears at the bottom of the screen, and contains useful information about the document that you are currently viewing. On the left of the bar appears a brief help message, based on the current location of the mouse. Following that is the page number currently being viewed, the zoom value and the current date and time.


Image Information

The Image Information dialog box contains the following information about the document you opened.

File Name: The name of the file that contains the image.

File Size: The size of the file, in bytes and kilobytes.

File date and time: The date and time that the file was created.

Page number: The page number currently displayed, and the total number of pages in the file.

Image Width, Image Height: The size of the original image, measured in pixels, inches, and centimeters.

Resolution: The number of pixels per inch and pixels per centimeter across and down. If these values are correct for one of the standard FAX resolutions, the notation "Normal FAX" or "Fine FAX" will show up in this area as well.

Bits/Pixel: The number of bits used to represent each pixel; thus, the number of colors that can be displayed. A 1-bit-per-pixel display allows only black and white; 4 bits per pixel allows 16 colors; and 8 bits per pixel allows 256 colors.

Scaling: The current scale of the image. This display is included to allow you to get percentage scale values when the scaling is set to one of the special values (Fit to Width, Fit to Height, Scaled 1:1, Scaled 1:2, Scaled 1:3, or Scaled 1:4).


About Document Viewer
About Dialog Box

This dialog box displays version and copyright information about the Document Viewer.


Setting Up C3000 Options in the Desktop Manager

Since you can make changes to most option settings either on the C3000 or in the Desktop Manager, be aware of the following:

•	Any option setting you make on the C3000 does not display in the Desktop Manager Setup dialog box.

•	Any change you make to a option in the Desktop Manager overrides the corresponding setting you may have made on the C3000 device itself.

To change setup options in the Desktop Manager:

1	On the Setup menu, click the group of setup options you to change.

2	In the Setup dialog box, to display another group of options, click the appropriate tab.

3	On the appropriate setup tab, specify your changes.

4	To save any changes and close the dialog box, click OK.

To exit the dialog box without saving your changes, click Cancel.

When you save your changes, C3000 setup options are saved in the Desktop Manager, as well as on the C3000.


Setting Up Individual Speed Dial Assignments

1	In the Desktop Manager, on the Setup menu, click Speed Dial.

2	On the Speed Dial tab, in the Address Book list box, select the recipient that you want to assign to a speed dial code.

3	In the speed dial list box, select the speed dial code to which you want to assign the individual, and click Add.

4	To remove an assignment, select the assignment in the speed dial list box, and click Remove.


Setting Up a Group Speed Dial Assignment

You can set up a group speed dial, by assigning two or more individual speed dial assignments to a single speed dial assignment.

To set up a group speed dial assignment:

1	In the Desktop Manager, on the Tools menu, click Speed Dial.

2	On the Speed Dial tab, make sure the desired recipients for your group are set up as individual speed dial assignments.

3	In the speed dial dialog box, select the speed dial code to which you want to assign the group of recipients, and click Group Dial.

4	In the Group Dial list box, in the Group Name box, enter a name for the group assignment.

5	In the Speed Dial list box, select the first recipient for the group and click Add. Repeat this procedure until the desired recipients are included in the Members list box.

6	To remove a member from the group, select the member in the Members list box and click remove.

7	When all the desired members are listed in the Members list box, click OK to save your group.

To close the dialog box without saving your group, click Cancel.


Phoning with the Desktop Manager

You can use the C3000 and Desktop Manager to dial telephone calls if:

•	You have a telephone hand set installed on the C3000

•	You selected the Hand Set Installed option on the Preferences setup dialog box in the Desktop Manager.

To place a phone call from the Desktop Manager:

1	In the Desktop Manager, click Phone on the File menu or toolbar.

2	In the Phone dialog box, enter the phone number you want to call. Either enter the phone number in the Prefix and Phone boxes, or select an Address Book entry.
When entering a phone number, be sure to use only those characters that are valid in the Desktop Manager. For a complete list of these characters, see Characters for Entering the Fax/Phone Number.

3	To add an individual to the Address Book, click New Individual and complete the New Individual Entry dialog box. For details on completing the New Individual Entry dialog box, see Adding or Editing an Individual Address.

4	With the phone number entered or selected, click Dial.

5	When the Dialing Phone dialog box displays, you are prompted to pick up the hand set.

6	If you want to stop the phone from dialing, click Stop.

7	When you have completed your call, click Exit.


Using the Status Monitor

The Status Monitor is a utility that enables you to track the current status of the C3000, incoming and outgoing faxes, print and scan jobs, and any error conditions needing your attention. You can open the Status Monitor either from the Windows desktop or the MultiPASS Desktop Manager.

The Status Monitor can display either minimized or as a window. The Status Monitor alternates the status message shown for more than one activity occurring at the same time. For example, if the sending of a fax and an out-of-paper error condition occur at the same, the Status Monitor alternates the display of the corresponding message for the activity.

To open the Status Monitor:

Do one of the following:

•	On the Windows desktop:

For Windows 3.1x: In the Canon MultiPASS C3000 group, click the MultiPASS Monitor icon.

For Windows 95: Click Start, then click Programs. On the Programs menu, click Canon MultiPASS C3000. Then click MultiPASS Monitor.

•	In the Desktop Manager:

On the Tools menu, click Status Monitor.


Disabling the MultiPASS Background
Closing the MultiPASS Background

If you decide you need to disconnect the C3000 from the designated port and/or attach another device to the port, you should close the MultiPASS Background first. If you close the MultiPASS Background first, you avoid receiving error messages when the MultiPASS Background detects it can no longer communicate with the C3000.

To close the MultiPASS Background ( Windows 3.1x):

1	Close the MultiPASS Desktop Manager.

2	On the Windows desktop, click the right mouse button on the minimized MultiPASS Background icon. In the displayed menu, click Close.

Do not delete the MultiPASS Background icon from the MultiPASS Utilities group.

To close the MultiPASS Background (Windows 95):

1	Close the MultiPASS Desktop Manager.

2	On the Windows taskbar, click the right mouse button on the MultiPASS Background button. In the displayed menu, click Close.


Restarting the MultiPASS Background

If you reconnect the C3000 to the port and want to begin using the Desktop Manager again, you must restart the MultiPASS Background.

To restart the MultiPASS Background (Windows 3.1x)

On the Windows desktop, in the Canon MultiPASS C3000 group, double-click MultiPASS Background.

The MultiPASS Background starts automatically.

To restart the MultiPASS Background (Windows 95):

1	On the Windows desktop, click Start. Then click Programs.

2	On the Programs menu, click Canon MultiPASS C3000. Then click MultiPASS Background.

The MultiPASS Background starts automatically.


Disconnecting the C3000

You can disconnect the C3000 if you want to use the parallel port for another purpose. Before disconnecting your unit, be sure to close the MultiPASS Background.

1	Turn off your computer.

2	Unplug your computer from all electrical sources.

3	Unplug the C3000 from all electrical sources.

4	On the back of your computer, remove the cable connector from the parallel printer port.

5	On the C3000, release the wire clips and remove the cable connector from the port.

6	Plug your computer back in to the electrical source.


Using MultiPASS Diagnostics

You use the MultiPASS Diagnostics to verify your MultiPASS software and hardware installation, and identify hardware problems.

The MultiPASS Diagnostics produces a report with information you can use to resolve your problem. You can save the report to an ASCII text file on your hard driver.

To use MultiPASS Diagnostics:

1	Open the MultiPASS Diagnostics.

•	For Windows 3.1: On the Windows desktop, double-click the MultiPASS Diagnostics icon.

•	For Windows 95: On the Windows desktop, click Start, and then click Programs. Click MultiPASS Utilities, and then click MultiPASS Diagnostics.

The MultiPASS Diagnostics displays a message indicating if all tests were performed successfully. Messages appear suggesting solutions for any problems detected.

2	When prompted in a dialog box, click Yes to view the log file.

3	In the MultiPASS Diagnostics window, to save the log file, choose Save As from the File menu.

4	In the Save As dialog box, specify the drive, directory, and filename for saving the file. Then click OK.

5	To exit the MultiPASS Diagnostics window, on the File menu, click Exit.


Uninstalling the Desktop Manager

When you uninstall the software, you remove the MultiPASS Desktop Manager and related scanner, printer, and fax drivers. The following items are not removed, so that you can reinstall the MultiPASS Desktop Manager at a later time and continue to use your data files:

•	MPASS directory

•	Data folders and files
(such as Fax Log and Address Book)

•	System files shared with other applications.

To remove the printer and fax drivers (Windows 3.1x):

1	On the Windows desktop, double-click Control Panel.

2	In the Control Panel window, double-click Printers.

3	In the Printers dialog box, under Installed Printers, click Canon MultiPASS C3000 Printer. Then click Remove.

Repeat this procedure for the Canon MultiPASS C3000 Fax.

To uninstall the Desktop Manager (Windows 3.1x):

1	Close the MultiPASS Desktop Manager and all MultiPASS-related utilities (such as the Cover Page Designer).

2	Close the MultiPASS Background.

3	In the MultiPASS Utilities group, double-click the MultiPASS Uninstaller icon.

4	Follow the on-screen instructions.

To remove the printer and fax drivers (Windows 95):

1	Click Start, then click Settings.

2	On the Settings menu, click Printers.

3	In the Printer dialog box, click the Canon MultiPASS C3000 Fax icon and press the Delete key.

Repeat this procedure for the Canon MultiPASS C3000 Fax icon.

To uninstall the Desktop Manager (Windows 95):

1	Close the MultiPASS Desktop Manager and all MultiPASS-related utilities (such as the Cover Page Designer)

2	Close the MultiPASS Background.

3	On the Window desktop, click Start, and then click Programs.

4	On the Programs menu, click Canon MultiPASS C3000, and then click MultiPASS Uninstaller.

5	Follow the on-screen instructions.


Scanning with the Desktop Manager

1	Place the image you want to scan face down in the document feeder of the C3000.

2	In the Desktop Manager, click Scan on the Tools menu or toolbar.

3	In the Scanner dialog box, specify the following scan options for your document:

•	Scan Mode

•	Advanced

•	Brightness

•	Contrast

•	View After Scan

4	When you have completed setting the scan options, click Scan.

To close the dialog box without scanning, click Cancel.

An indicator displays to track the progress of the scan. A scan document remains in the Scan folder until you move or delete it.


Scanning from a Windows Application

If you are unsure whether your Windows application supports this feature, refer to your user documentation for the application.

The following instructions summarize the procedures for scanning an image. For specific information about scanning with your Windows application and specifying the MultiPASS as the scan device, refer to the user documentation for the application.

To scan an image from a Windows application:

1	Place the image you want to scan face down in the document feeder of the C3000.

2	In your Windows application, choose the command to scan a document.

In some applications, the appropriate command is listed on the menu as Acquire or Acquire Image.

3	In the MultiPASS Scanner dialog box, specify the following scan options:

•	Scan Mode

•	Advanced

•	Brightness

•	Contrast

•	View After Scan

4	When you have completed setting the scan options, click Scan.

To close the dialog box without scanning, click Close.

The scanned image appears in the dialog box.

To accept the scanned image into your Windows application:

1	With the scanned image displayed in the dialog box, adjust your view of the image as needed:

•	To adjust the size, click the size in the Scaling drop-down list box.

•	For a multi-page document, click the page you want to view in the Page box.

2	To accept the scanned image, click Accept. To close the dialog box without accepting the image, click Close.


Closing the Desktop Manager

On the File menu of the Desktop Manager, click Exit.

When you exit the Desktop Manager, you close only the Desktop Manager window. Any documents you have set up to PC fax or print remain active. The Status Monitor, which tracks the progress of your active jobs, also remains open and active.


Opening a Folder

In the folders list of the Desktop Manager, click the desired folder.


Changing the Order of the Document List

You can change the order of the listed documents in the user-defined folders.

To do so, click the title of the appropriate column at the top of the list.


Selecting Documents

In the Desktop Manager, with the folder open, click the document name in the list.


Printing a Document

You can print a document from any folder in the Desktop Manager (except the Trash folder).

1	Do one of the following:

•	Click the document you want to print. Then on the File menu, click Print.

•	Drag the document to the Print button on the toolbar.

2	In the Print dialog box, specify any print options and click OK.

A copy of the document to be printed is sent to the Out Box folder. The job is assigned a name that is unique within the Desktop Manager. When printing is complete, the copy is automatically deleted from the Out Box folder.


Working with Jobs in the Out Box Folder

The job currently being processed (the active job) displays at the top of the list.

Each job in the Out Box folder displays with a system-assigned name. A job remains in the Out Box folder until it is successfully processed or deleted. You cannot rename a job in the Out Box folder, or move the job to another folder.

To stop an active job:

If necessary, you can stop the active job from processing. When you do so, the Desktop Manager retains the job in the Out Box folder as a stopped job. You can later reprocess or delete the job.

To stop an active job, open the Out Box folder of the Desktop Manager and click Stop on the Edit menu or toolbar.

To send a scheduled, held, failed, or stopped PC fax:

A PC fax job continues to reside in the Out Box folder if it is scheduled for sending later, if it is on hold, if it failed to transmit in the specified number of retries, or it was stopped. You can reprocess the PC fax job for sending now or rescheduling it for a different time.

When you send a PC fax from the Out Box folder, the Send Fax dialog box displays the information initially entered for the PC fax. You can change the information as needed. For example, for a PC fax that failed because of a wrong fax number, you can correct the fax number. For a scheduled PC fax, you can specify a different time for transmission.

If a cover page had been attached, the style and any memo text is displayed and can be edited.

1	In the Out Box folder of the Desktop Manager, drag the document to the Send fax button on the toolbar. Or, select the document and click Send Fax on the File menu.

2	In the Send Fax dialog box, change any fax options as needed.

3	When you have finished your entries for the fax, process the fax.

•	To process the fax for immediate sending, click Send Now.

•	To schedule the fax for a later time that you specify, click Send Later.


Job Statuses in the Out Box Folder

One of the following statuses is assigned to each job in the Out Box folder.

•	Active
The active job is the job currently being PC faxed or printed using the Desktop Manager. When an active fax job completes successfully, it is automatically moved to the Sent Faxes folder or deleted (based on whether you specified to delete after sending in the Send Fax dialog box). When an active print job completes successfully, it is automatically deleted.

•	Queued
A queued job is a job waiting to be PC faxed or printed. Queued jobs are processed in chronological order.

•	Scheduled
A scheduled job is a PC fax you chose to send at a later time. You can select a scheduled fax job at the appropriate time to have it sent.

•	Retry
A PC fax job receives the status Retry if: the C3000 is busy with another task, and thus unable to transmit the PC fax; the receiving fax line is busy. The Desktop Manager continues to try sending the fax until the transmission is successful or the Desktop Manager exceeds the defined number of retries. If a job cannot complete successfully within the specified number of retries, the job is marked with a Failed status. The job remains in the Out Box folder until you reprocess or delete it.

•	On Hold
A held job is a PC fax you chose to place on hold, rather than send it immediately. The held fax job remains in the Out Box folder until you choose to send or delete it. A held job can also be printed.

•	Failed
A job receives a Failed status because a PC fax could not be sent successfully. This occurs because the Desktop Manager exceeded the defined number of retries. For example, a PC fax may have failed because of a continuously busy fax line or an incorrect fax number. The failed job remains in the Out Box folder until you attempt to reprocess or delete it.

•	Stopped
A stopped job is an active job that you stopped from processing before it was completed. The stopped job remains in the Out Box folder until you attempt to reprocess or delete it.

•	Error
An error results for a job if there is a problem with the C3000, such as a loss of communication with the Desktop Manager or memory is full. You can display the nature of the error in the Status Bar by selecting the job or reviewing the Fax Log.


Creating a Folder

To better organize your documents in the MultiPASS Desktop Manager, you can create additional folders.

1	In the Desktop Manager, on the File menu, click New Folder.

2	In the Create Folder dialog box, enter the desired name and click OK.


Moving a Document

You can move a document from:

•	System-defined folder (except the Out Box folder) to a user-defined folder

•	System-defined folder (except the Out Box folder) or user-defined folder to the Trash folder

•	One user-defined to another user-defined folder.

You cannot move a document into a system-defined folder other than the Trash folder.

To move a document:

1	In the Desktop Manager, open the folder containing the document you want to move.

2	Drag the document to the desired user-defined folder.

The document is placed in the appropriate sort order.


Renaming a Document or Folder

Folder names must be unique within the Desktop Manager. Document names must be unique within a folder. A folder or document name can contain blank spaces.

To rename a document:

Click the document and then, on the File menu, click Rename. In the Rename dialog box, enter the new name and click OK.

To rename a folder:

In the folders list, click the folder name. In the displayed rectangle, enter the new name.


Deleting a Document or Folder

With the Desktop Manager open, do one of the following:

To delete a document permanently:

1	Open the folder with the document you want to delete.

2	Click the document and then, on the Edit menu, click Delete.

For instructions on moving a document to the Trash folder, see Moving a Document.

To delete a folder:

1	Delete all documents from the folder you want to delete.

2	After you have deleted all the documents in the folder, click the folder. Then, on the Edit menu, click Delete.


Emptying the Trash Folder

To prevent out-of-date documents from unnecessarily using space on your disk, you should periodically review your Trash folder and remove the documents no longer needed.

In the Desktop Manager, on the File menu, click Empty Trash. If prompted, confirm that you want to empty the Trash folder.


Importing a Document

To be imported and usable in the Desktop Manager, the document must be in monochrome TIFF file format.

To import a document in the Desktop Manager:

1	Open the user-defined folder into which you want to import a document.

2	On the File menu, click Import TIFF.

3	In the Import TIFF File dialog box, specify the drive, directory, and name of the file you want to import, and click OK.


Exporting a Document

When you export a document, you save a copy of the original document. You can save the document in only a monochrome TIFF file format.

1	Open the folder with the document you want to export.

2	Drag the document to the Export button on the toolbar. Or, click the document you want to export and, on the File menu, click Export TIFF.

3	In the Export TIFF File dialog box, specify the drive and directory where you want to place the exported file, and click OK.


Attaching a Document to E-mail

If you have an e-mail application installed on your system, you can attach a document in the Desktop Manager to an e-mail message. When you select a document and use the Email command, the Desktop Manager opens your e-mail application, attaching the selected document to a blank e-mail message.

To attach a document to an e-mail message:

Select the document you want to attach and drag the document to the Email button on the toolbar. Or, on the File menu, click Email.